Explicit knowledge

Definition

Explicit knowledge is the type of knowledge that can be easily articulated, written down, and shared with others. It includes information that is codified in documents, databases, and manuals, making it straightforward to transfer from one person to another. This kind of knowledge is essential in change processes as it supports structured decision-making and facilitates communication among stakeholders.

5 Must Know Facts For Your Next Test

1. Explicit knowledge can be documented in various forms such as reports, guidelines, or training materials, making it easier for organizations to disseminate important information during change initiatives.
2. The availability of explicit knowledge can reduce uncertainty during change processes by providing clear directions and frameworks for employees to follow.
3. Organizations can leverage explicit knowledge to create best practices that can be standardized across different departments or teams, ensuring consistency during times of change.
4. Effective knowledge management systems play a crucial role in capturing and sharing explicit knowledge, enabling faster adaptation and responsiveness within organizations facing change.
5. The transition from tacit to explicit knowledge can enhance organizational learning by making valuable insights more accessible for training and development purposes.

Review Questions

• How does explicit knowledge support effective communication during change processes?
  • Explicit knowledge supports effective communication during change processes by providing clear, documented information that can be easily shared among team members and stakeholders. This reduces misunderstandings and ensures everyone is on the same page regarding the objectives and procedures involved in the change. With explicit knowledge readily available in manuals or digital formats, organizations can foster better collaboration and alignment among employees as they navigate transitions.
• What are the challenges associated with transforming tacit knowledge into explicit knowledge in an organization undergoing change?
  • Transforming tacit knowledge into explicit knowledge poses several challenges, particularly in an organization undergoing change. Employees may find it difficult to articulate their experiences or insights because tacit knowledge is often deeply personal and context-specific. Additionally, there may be resistance to sharing this knowledge due to concerns over job security or loss of status. Organizations need to create a supportive environment that encourages sharing and documenting insights while also providing appropriate tools for capturing this information effectively.
• Evaluate the impact of a well-implemented knowledge management system on the transition process when an organization is undergoing significant changes.
  • A well-implemented knowledge management system can significantly enhance the transition process during organizational changes by streamlining access to explicit knowledge. This allows employees to quickly find relevant information, best practices, and guidelines that support their roles in the change initiative. As a result, decision-making becomes more informed, employees feel more empowered and confident in their tasks, and overall organizational agility improves. By facilitating continuous learning and adaptation through explicit knowledge sharing, organizations can navigate change more successfully and maintain competitive advantage.

Related terms

tacit knowledge: Tacit knowledge refers to the personal, context-specific know-how that is difficult to express or communicate, often gained through experience.

knowledge management: Knowledge management is the process of capturing, distributing, and effectively using knowledge within an organization to enhance performance and foster innovation.

organizational learning: Organizational learning is the process through which an organization improves itself over time by gaining experience and using that knowledge to adapt and evolve.